The interactive poster session will provide a forum for researchers and professionals to showcase their work and obtain feedback on ongoing research/work from knowledgeable symposium attendees. Areas of interest are the same as those listed in the Sessions. While the poster need not describe completed work, it should report on research for which at least preliminary results are available.

Innovative posters, illustrating the use of Digital Workflows for Heritage Conservation will be rewarded with the 5 “The Best Poster Awards” and they will be exhibited during the General Assembly of ICOMOS in Delhi, India (December 2017).

Guidelines

The poster should follow the format of the template provided below and be a minimum of A0: 841 x 1189 mm and a maximum of 36” x 48” (ONLY portrait orientation format is acceptable) :

Font sizes are not mandatory, but accepted font styles include Arial, Times New Roman, Calibri, or similar.

The venue will provide suitable fixing materials and assistance to help you to display your poster. Portrait orientation is the only format acceptable.

Please remember:

  • Indicate your name and contact information;
  • Indicate the Symposium details at the bottom right corner of the poster, see template provided;
  • Submit your poster in PDF format for the symposium’s archives by submitting the poster on http://www.conftool.pro/cipaottawa/ as Final version of your paper – before Aug 16, 2017;
  • Identify your paper number and confirm the location where to display your poster;
  • Print your poster ahead of the Symposia;
  • On the day of your poster session, before 9:00 am go to the registration desk and identify yourself to Monique St Pierre and before 3:30pm 1:30pm – go to the Interactive Poster Session Venue and set up your poster with assistance of our CIPA 2017 volunteers.

Suggestions

A poster is a graphically based approach to presenting research. In presenting your research with a poster, you should aim to use the poster as a means for generating active discussion of the research.

Design:

  • Design the space allocation carefully using several well balanced sections including title, objectives, methodology, input data, case study, results, analysis, conclusion(s), etc. All sections should be well-presented using colored paper or a colorfully painted border. Sections may be connected by arrows to show the flow of the study.
  • Keep the text in the poster to a minimum. Ideally, a printed page of text should have no more than a paragraph highlighting the main issues.
  • Use white space to break up text into a more visually appealing format, and use blank background to break up the elements of the poster.
  • Include visual material only when it enhances the presentation; don’t add in distracting clip art.
  • Don’t use a lot of bright colors; two or three colors is usually enough. Print large blocks of text in black only; colors may be used for titles and headings, but choose ones that are easy to read.

Legibility:

  • Make sure your poster can be read by nearsighted academics from at least 6 feet (2 meters) away; most experts recommend that you use at least 16-point font for text and a much larger font size for your title (the larger the better).
  • Choose your poster board in a background color that isn’t too bright. Use clear, simple, dark fonts for all text.
  • Avoid italics and elaborate or script fonts. Use no more than one or two different fonts for the poster.
  • Give each section a title and a brief explanation.
  • Prepare enlarged photographs with a minimum size of 20 cm by 25 cm (8 inches by 10 inches).

Presentation

During the interactive poster session, give a brief oral overview: When someone approaches you, launch into a brief, clear, well-planned statement of what your project is about (topic, setting, findings). This should be no more than one minute long (ideally less). Then let the audience member ask questions and/or read the poster and handout. You should be as prepared as if you were going to give an oral presentation, but the goal is to have a more informal back-and-forth exchange.

Be available: Don’t wander away from your poster, but don’t hover while people view your materials. Give them only as much information as they seem to want, but don’t be shy about giving more information when people are interested. Consider making a small envelope in which you can put copies of your business card (or a similar slip of paper with your contact information on it). Attach this envelope to your poster, so people who are interested in your work can help themselves. Then they can contact you later if you are talking to someone else when they stop by, or if they stop by outside of the official poster viewing hours.

Bring handouts and other supplemental materials: A brief handout can supplement the poster, but the poster should make sense without it. Handouts are best used for detailed data presentation (e.g., long transcripts) or for use with audiovisual materials, so the audience doesn’t need to be able to stand in front of the poster to follow along on the transcript.

If you can share audio or video materials (e.g., on CD) or supply them on your website, you’ll be guaranteed to be the most popular presenter at the conference. People love to have such materials for teaching purposes.

Bring copies of your paper: Have at least 25 photocopies of your paper available so that interested people can read the details at their leisure. Be sure to offer them to anyone who shows more than a passing interest in your poster (and be sure you have enough to distribute throughout the entire presentation period).

Get to know your audience: Find out who they are and what they’re working on. You may make a valuable contact with someone who shares your research interests.

References

These guidelines are based on: