• Extended Abstracts and Full Papers deadline (extended): 24 February 2017, the selected contributions will be published on the ISPRS Annals and Archives (indexed).
    • Extended Abstracts must be 500 to 1000 words in length, and may include figures or images. They should follow the follow the formatting (ISPRS Guidelines) of the full papers. These submissions will be published on the ISPRS Archives series.
    • Full papers must follow the ISPRS Guidelines, and be no more than 8 pages in length. These submissions will be published on the ISPRS Archives or Annals, depending on the outcomes of the peer review process.
  • Excellent contributions will be publish on Special Issues of the following important journals:
  • Support grants are available for excellent emerging young experts in heritage documentation

April 30th 2017.

  • Notification of Extended Abstract and Full Papers acceptance (Paper or Poster)

May 30th, 2017

  • Deadline to submit If your paper has been accepted to be published in the ISPRS Annals (Double blind peer review)

June 15th 2017.

  • Deadline to upload papers using ISPRS template supplied from the accepted papers and extended abstracts  (ISPRS Archives and revised Annals)

How to submit a Paper

ConfTools is the system being used for CIPA Ottawa for the management of contributions, and is described below. A separate system is used for the registration of the conference. Accepted authors (ISPRS Archives or Annals) or presenter(s) must register to the conference no later than June 30th 2017.

The following steps are for the submission of your Extended Abstract (deadline is February 1st, 2017) and your camera ready Full Paper (deadline is May 15th 2017). You can prepare your paper as PDF file locally on your own computer, using the templates supplied, and then to submit the PDF you have generated using the provided instructions bellow.

It is also important that your paper follow one of the themes of the CIPA 2017 Symposium related to the Digital Workflows for Conservation. The Themes are:

  • Identifying Heritage places for posterity and preparedness: this track will deal with issues concerning digital workflows for heritage inventories, documenting cultural landscapes, risk preparedness, conflict, and emergency recording.
  • Digitizing heritage places: this track will focus on techniques for capturing (or mapping) detailed physical characteristics of historic structures (e.g. using Airborne and terrestrial 3D scanning – Photogrammetry, Mobile sensors – UAV – Sensor and data fusion).
  • Assisted fabrication of artifacts for posterity and conservation: this track will deal with the digitization and fabrication of artifacts from heritage places for the purpose of conservation (e.g.. 3D printing – assisted fabrication – reconstruction of destroyed artifacts and sites)
  • Managing, valorizing and disseminating heritage information: this track will deal with the use of advanced information systems, such as building information modelling (BIM), coupling life cycle assessment with BIM, real-time simulation, geographic information system (2D/3D GIS) and augmented reality applications. As well as, repositories, such as digital libraries, virtual museums, exhibition technology and serious games.
  • Monitoring, simulation and resilience: this track will deal with issues of building simulation to assess the impact of conservation, rehabilitation and retrofit options using computer-assisted approaches. Prevention, maintenance and monitoring policies, Non-destructive diagnosis tools and treatment for assessing heritage monuments and places, building sciences sensors for energy simulation, and structural diagnostics will be topics covered by this theme.
  • Rehabilitating heritage places: this track will focus on approaches to building condition assessments (building envelope, materials deterioration and structural integrity), designing monitoring strategies and the implementation of effective rehabilitation mitigation strategies for conservation. As well as, looking at Marine heritage (eg. Underwater archaeology, ships) and Cultural heritage of conflict and war (eg. Documenting material remnants and the immaterial heritage at the time of war and recent conflicts).
  • Special Sessions: this track will focus on important topics such as Digitizing World Heritage Sites, Teaching and learning, and Intangible Cultural Heritage. As well as, International cooperation and large projects for heritage documentation and conservation.

The supplied template must be used to ensure that the proper formatting is used.

Guidelines to submit your extended abstract or camera ready full paper (via ConfTools).

  • Step 1: Set up your own user account on the CIPA Ottawa Conference Management system (ConfTools) https://www.conftool.pro/cipaottawa/
  • Step 2: Select Create account and submit contribution under the account login field.
  • Step 3: Fill out the required fields and select Create and Begin With the Submission of a Contribution or Create User Account Only, Submit Contributions Later. Please note that you must select the CIPA Ottawa theme that is the most relevant to your contribution.
    • Submission of a Contribution – Step 1, You will be then asked to provide some details relating to your contribution, such as authors, organization, abstract (resume of extended abstract or full paper) and keywords.
    • Submission of a Contribution – Step 2, At the bottom of this page, you  may select the “choose file” button to upload your Extended Abstract or Full Paper that follows the formatting in the provided template.

General Remarks

  • You may make modifications to your contribution(s) at any time prior to the deadlines.
  • All accepted contributions need to be updated to camera ready papers (6 pages), which will be published in the ISPRS Archives / Annals.
  • For further details on how to format your paper, please refer to the ISPRS author’s guideline (orange book).
  • Papers should be clear, concise and written in English with correct spelling and good sentence structure.
  • We recommend that the paper is carefully compiled and thoroughly checked, in particular with regard to the list of authors, before submission in order to avoid last minute changes.
  • The submission of a paper (and acceptance as poster or oral presentation) carries with it the obligation that it is actually presented at the meeting by the author or by one of the co-authors.